Digital preservation policies

Data Is Collected and for What Purpose

The journal collects data from two groups of users: persons registered on the platform (authors, reviewers, readers with accounts) and unregistered visitors. In both cases, collection is strictly limited to what is necessary for editorial operations.

1.2 Use of Data by the Editorial Team

The journal's editorial team uses collected data exclusively to:

  • Manage the manuscript submission, evaluation, and publication process.
  • Communicate with authors, reviewers, and readers within the editorial process.
  • Identify the authors and editors of published content.
  • Generate aggregated, anonymous statistics on reader behavior to guide journal improvement decisions.
  • Comply with indexing and editorial transparency requirements from databases such as DOAJ, Latindex, and Scopus.

1.3 Personal Data in Research Manuscripts

Authors who publish in this journal are responsible for the personal data contained in their submitted research.

This includes data from human participants in qualitative and quantitative studies, as well as any personal information that is part of the research corpus. The journal does not assume responsibility for data processing conducted by researchers in the course of their study.

Authors must confirm, during the submission process, that they have complied with the applicable ethical standards regarding the protection of human participants' data, including informed consent and anonymization where applicable. This obligation is especially relevant when AI tools are used to process research data, as established in the journal's Artificial Intelligence Use Policy.

1.4 User Rights Over Their Data

Any person whose personal data is stored on the journal's platform has the following rights, exercisable through a written request to the Editorial Committee:

  • Access: to know what personal data is stored and for what purpose.
  • Rectification: to correct inaccurate or incomplete data.
  • Erasure: to request the deletion of personal data, except when its retention is necessary for the historical record of scientific publications.
  • Objection: to object to the use of data for specific purposes not related to the editorial process.

1.5 Security and Protection Standards

The journal operates on the Open Journal Systems (OJS) platform, which implements security standards recognized in the academic publishing industry. The editorial and technical team applies restricted access protocols, periodic system updates, and vulnerability reviews. Personal data is not stored in third-party AI systems nor shared with external providers unless strictly necessary for platform operations, in which case contractual confidentiality guarantees are required.  This policy is consistent with international data privacy standards, including the European Union's General Data Protection Regulation (GDPR) as a best-practice reference, regardless of the geographic jurisdiction of users.

1.6 Cookies and Tracking Technologies

The journal's platform may use session cookies to ensure the technical functioning of the site. No advertising tracking or commercial profiling cookies are used. Analytical data collected (visits, downloads, pages viewed) is processed in aggregated, anonymous format, without linkage to individual identities.

2.1 Scope of Preservation

The preservation policy covers the following digital objects:

  • Published articles in their final Version of Record (VoR).
  • Complete bibliographic metadata for each article (title, authors, abstracts, keywords, DOI, dates).
  • Figures, tables, and graphic elements in their original high-resolution formats.
  • Supplementary materials or appendices deposited alongside articles.
  • Editorial process metadata (submission, acceptance, and publication dates) in standard format.

2.2 Preservation Strategies Implemented

2.3 Integrity Verification

The integrity of preserved files is verified through periodic checksum verification processes. Any discrepancy detected activates restoration protocols from backup copies. The technical team maintains an audit log of preservation operations.

2.4 Policy in Case of Journal Closure

In the unlikely but possible event that the journal ceases editorial activity, the Editorial Committee and Anglo Latín Culture 369 Corp. commit to:

  • Publicly notifying the closure with a minimum of 90 days' notice.
  • Transferring custody of the complete archive (articles, metadata, DOIs) to a recognized academic institution or open access repository.
  • Ensuring that all registered DOIs continue to resolve correctly to the archived content.
  • Maintaining the complete historical archive accessible under the original CC BY-NC 4.0 license.

 2.5 Institutional Responsibilities

2.6 Policy Review and Update

This policy will be reviewed annually or when substantial changes in international best practices for digital preservation so require. Any update will be publicly communicated on the journal's website with the effective date and version history.

Executive Summary: Journal Commitments