Digital preservation policies
Digital Preservation Policy. Version 1.0 · 2026.
PanAmerican Journal of Digital Humanities & AI commits to preserving in the long term everything it publishes, guaranteeing its accessibility, authenticity and integrity for future generations of researchers. This policy covers all published digital objects: articles, metadata, figures, supplementary data sets and records of the editorial process.
1. Scope of preservation
The policy covers these digital objects: published articles in their final version of record (VoR); the complete bibliographic metadata of each article (title, authors, abstracts, keywords, DOI, dates); figures, tables and graphic elements in their original high-resolution formats; supplementary materials or appendices deposited with the articles; and editorial process metadata (dates of submission, acceptance and publication) in a standard format.
2. Preservation strategies
| Strategy | Description | Status |
|---|---|---|
| Permanent DOI | Each article is to receive a permanent digital object identifier (DOI) that guarantees stable location over time, whatever changes the journal’s website undergoes | Planned, to be activated with the first issue |
| Open formats | Articles are published in PDF and HTML, and open preservation formats such as PDF/A are preferred. Proprietary formats that depend on specific software are avoided | Applied from the first issue |
| OAI-PMH metadata | The OJS platform exposes metadata through the Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH), which lets indexers and repositories harvest it automatically | Available |
| XML-JATS | Articles are to be structured in XML-JATS (Journal Article Tag Suite), the international standard for interoperability and preservation of scientific content | Planned |
| LOCKSS / CLOCKSS and similar networks | Integration with distributed archiving networks (Lots of Copies Keep Stuff Safe), which preserve content against technological or institutional contingencies through multiple copies on distributed servers | Under evaluation |
| Authors’ institutional repositories | Authors are explicitly encouraged to deposit their work in recognized institutional or thematic repositories (Zenodo, figshare, university repositories) as an additional layer of distributed preservation | Active (policy) |
3. Integrity checks
The integrity of the preserved files is checked through periodic checksum verification. Any discrepancy detected triggers restoration protocols from the backup copies. The technical team keeps an audit log of preservation operations.
4. If the journal closes
In the unlikely but possible event that the journal ceases its editorial activity, the Editorial Team and Anglo Latin Culture 369 Corp. commit to: announcing the closure publicly at least 90 days in advance; transferring custody of the complete archive (articles, metadata, DOIs) to a recognized academic institution or open-access repository; ensuring that every registered DOI continues to resolve to the archived content; and keeping the full historical archive accessible under the original CC BY-NC 4.0 license.
5. Institutional responsibilities
| Actor | Responsibility in preservation |
|---|---|
| Editorial Team | Selecting the content to preserve, reviewing metadata, publicly communicating the policy and updating it periodically |
| Technical team | Implementing and maintaining the preservation strategies, managing backups, verifying integrity and administering DOIs |
| Authors | Voluntary deposit in institutional or thematic repositories as a complementary layer of distributed preservation |
| Anglo Latin Culture 369 Corp. | Providing the technological infrastructure and funding the long-term preservation strategies |
6. Review and updating
This policy is reviewed every year, or whenever substantial changes in international best practice for digital preservation require it. Every update is announced publicly on the journal’s website with its effective date and version history.
Summary of commitments
| Area | Commitment |
|---|---|
| Permanence | A permanent DOI for each article, planned from the first issue. Content accessible indefinitely under the CC BY-NC 4.0 license |
| Formats | PDF and HTML as publication formats, with PDF/A preferred. XML-JATS planned for interoperability. Open formats in all cases |
| Redundancy | Multiple copies on the OJS platform, in authors’ repositories and, once in place, in distributed archiving networks (under evaluation) |
| Closure | If the journal closes, the complete archive passes to a recognized academic institution and registered DOIs continue to resolve |
